Broken Size Runs: How to Package Apparel Lots Buyers Can Evaluate

Why the size curve matters

A total unit count tells a buyer how much stock exists, but not whether it fits the way they sell. A lot of shirts concentrated in two sizes is a different proposition from the same quantity spread across a full run. Neither is automatically unsellable. The task is to make the imbalance visible and choose a sensible lot structure. Start with the actual remaining units rather than the original purchase order. Returns, transfers and earlier clearance activity may have changed the size profile considerably.

Build a matrix before choosing a lot

Create one row per style and color, with separate columns for every labeled size. Keep adult, youth and other sizing systems separate. Do not translate sizes between brands without a reliable product-specific reference. Add a total at the end of each row and reconcile it against the warehouse count. Flag any sizes that are estimated rather than checked. The matrix should also distinguish units on hold, damaged units and saleable available stock so the proposed offer does not include inventory that cannot be released.

Separate a presentation problem from a product problem

A broken run may still contain useful depth in particular sizes. Look at the matrix by category and silhouette, not only by individual SKU. A buyer may evaluate several complementary styles together, but avoid claiming that their customers need a particular size mix unless they have confirmed it. Provide garment measurements or an existing size chart where available. Keep your description factual: the labeled size, the style and the available quantity are stronger starting points than unsupported statements about demand.

Compare two practical lot structures

The first option is an intact residual lot: everything listed moves together. This is simple to reconcile and makes the seller’s remaining exposure clear. The second is a defined group of styles or categories, each with its own size breakdown. That can make evaluation easier, but creates more handoffs and leaves the seller responsible for whatever is excluded. Compare the operational work as well as the headline offer. Avoid creating attractive bundles that conceal an unaddressed remainder in the warehouse.

Keep assortments honest

If you pack mixed cartons, specify whether each carton follows a fixed ratio or contains a variable assortment. A spreadsheet showing a lot-level ratio does not mean every carton contains that ratio. Label cartons with a reference that links to the manifest, and include representative photographs. If a buyer requests a new assortment, agree who pays for sorting and how the final quantity will be verified. Update the offer file after repacking instead of leaving the old matrix in circulation.

Release checklist

Before presenting the lot, check five things: the count is current; sizes are recorded exactly as labeled; exclusions are visible; the lot boundary is unambiguous; and the packing description matches the physical goods. Assign one person to freeze the agreed file when an offer is accepted. If units are sold elsewhere before pickup, communicate the change and reconcile the revised size mix. A smaller lot with a trustworthy description is easier to discuss than a larger number that keeps changing during negotiations.

Ask the receiving buyer how they want size information delivered before reformatting the entire file. Some may work by labeled size, others by a style-level matrix. Keep the source data unchanged and create a separate presentation view. That preserves a clear audit trail if a size translation, subtotal or bundle definition needs to be corrected later.

Discuss your stock

For a conversation about your excess apparel, send the category, quantity, condition and warehouse location to John on WhatsApp. Include any handling constraints and a current inventory reference so the next step is grounded in the actual lot.